Absence in Exceptional Circumstances

Parents should be aware that the law does not grant parents an automatic right to take their child out of school during term time.  The Department for Education allows a Headteacher the discretion to consider authorising a leave of absence in term time only in “exceptional circumstances”.

You may consider that a holiday will be educational but your child will still miss out on the teaching and learning that their peers will receive whilst your child is away.  Children returning from a leave of absence during term time are also unprepared for the lessons which build on the teaching they have missed and arrangements need to be made for individual children to catch up on missed work.  Disruption to the continuity of teaching and learning is something we all have a responsibility to avoid.

If requesting a leave of absence you will need to complete the appropriate form below, setting out the reasons.  If the holiday is not considered to be an exceptional circumstance it will not be agreed.  If you nevertheless take your child out of school for the leave of absence this will be recorded as unauthorised leave.

In the case of an unauthorised leave of absence the Headteacher may request that the Local Authority issue a Fixed Penalty Notice without further warning to the parent.  Please note that such a penalty is issued to each parent for each child taken out of school.  A Penalty Notice is a fine of £80 if paid within the first 21 days which increases to £160 if paid between 21 and 28 days.  Thereafter, if the penalty remains unpaid this may lead to prosecution through the Magistrates’ Court.

All requests must be made prior to the leave being taken as leave cannot be authorised retrospectively.  You will be notified of the outcome of the decision either by email or letter.

Please complete the holiday request form below. If you are having trouble completing the form, please email: attendance@crypt.gloucs.sch.uk

ABSENCE IN EXCEPTIONAL CIRCUMSTANCES FORM

We hope you will support our efforts to maintain excellent levels of attendance and attainment.